MINTPrivacy notice for mint.dide.ic.ac.uk
In accordance with data protection legislation and the privacy electronic communications regulations, the privacy notice will:
- inform you as to how we look after your personal data when you visit our websites;
- tell you about your privacy rights;
- tell you how the law protects you;
This policy is based on the Imperial College privacy policy.
What do we collect?
If you use this application we will record:
- Your IP address
- Country-level location information derived from your IP address
- Browser version details
- Which areas of the website you visit
No other personal data is kept on our servers.
How we use your personal data
We record this data to generate analytics reports on the usage of the site in order to improve it. Specifically:
- IP addresses and browser details are used to analyse website traffic and identify technical issues
- Country-level location data is used to understand the approximate global distribution of our users and ensure our services and content are appropriate and relevant for our international audience
We do not collect precise location data such as your city, postcode, or exact coordinates.
How we collect location information
We use a third-party service, ipinfo.com, to convert your IP address into country-level location information. When you visit our website, your IP address is shared with ipinfo.com for this purpose only. You can review ipinfo.com's privacy practices at https://ipinfo.io/privacy-policy.
Legal basis for processing
We process your IP address and location data based on our legitimate interests in:
- Understanding our global user base
- Improving our services and ensuring they are appropriate for users across different countries
- Maintaining website security and preventing misuse
We have assessed that these interests are not overridden by your privacy rights, as we only collect country-level data rather than precise location information.
Where we store your data
We store your data on our own servers based in London, UK.
Please note that your IP address may be temporarily processed by ipinfo.com, which may store data outside the United Kingdom. Appropriate safeguards are in place for any international transfers in accordance with UK GDPR requirements.
How we keep your data secure
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to the administrators of MINT, who have a business need to know, and are subject to a duty of confidentiality.
How long will we use your personal data for?
- We may retain your personal data indefinitely to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
- We therefore will remove your data when the site is discontinued.
- We will remove your data when you request we do so.
Disclosing your information
- We share your IP address with ipinfo.com solely for the purpose of determining your country location, as described above.
- We may pass on your personal information if we have a legal obligation to do so, or if we have to enforce or apply our terms of use and other agreements.
- We will not share your information with any other organisation for marketing, market research, or any other commercial purposes.
Your rights
- You can find out what information we hold about you by submitting a subject access request to reside@imperial.ac.uk and ask us not to use the information we collect.
- You have the right to object to our processing of your IP address and location data.
- You also have the right to have data erased if it is no longer necessary for the purpose for which it was originally collected/processed, or if there are no overriding legitimate grounds for the processing. This is sometimes known as 'the right to be forgotten'. To find out more, please see - Guide 12 - Individual Rights | Administration and support services | Imperial College London
- If you object to location data collection, please note that this may affect our ability to optimise our services for your region, but will not prevent you from using our website.
Links to other websites
The mint.dide.ic.ac.uk website may contain links to other websites. This privacy policy applies to mint.dide.ic.ac.uk only and doesn't cover other websites that we link to. These services have their own terms and conditions and privacy policies. If you do go to another website from this one, read the privacy policy on that website to find out what it does with your information.